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Library Assistant 2

JOB CATEGORY: Library (Classified/Hourly)
HOURLY RATE: $13.70
DEPARTMENT: Boise State University, Albertsons Library
SCHEDULE: Full-time
CLOSING DATE: November 10, 2019, 11:59:00 PM

Position Overview:

This position is in the Serials & Electronic Resources section of Albertsons Library Acquisitions & Collections Services. Albertsons Library Acquisitions and Collections Services acquires and provides access to library resources in electronic, media and print formats. We obtain resources through subscriptions, firm and approval orders, short term loan, interlibrary loan, Federal Document depository, and as gifts. We provide Library patrons with access to these resources by maintaining bibliographic and holdings data, and linking urls in Voyager, OCLC, and Worldcat Discovery, Ex Libris 360 Servies ERM and the Library’s journals A-Z list, through document delivery, and the processing of physical materials. We manage library data using complex, integrated computer applications and cloud-based services.

Collaborates in ensuring that periodical publications and electronic resources are consistently available to the Boise State University community by renewing and invoicing continuation orders efficiently and on time. This Serials Library Assistant 2 position has core responsibility for invoicing and renewing specific types of periodical and electronic resource subscriptions, e.g. — ensuring all subscription titles assigned get renewed on time; verifying and posting invoices for payment; resolving payment and subscription period discrepancies with publishers/vendors; and updating the Serials Unit software used for fiscal control. Other duties will include verifying and updating online access to designated electronic resource packages in the web-based ERMS software; receives, checks-in, and/or claims print subscriptions; and provides enhanced discoverability for Federal Depository Library items in multiple formats.

Example of Duties:

Essential Duties and Responsibilities (include but aren’t limited to):
Subscription Maintenance: Uses MS Access, Voyager Acquisitions (ILS), and the Ex Libris electronic resource management system (ERMS) to verify subscription details. Reviews details relating to annual renewals, identifies options for expanding online content, and updates records vendor records. Requests, receives, creates invoice, and approves entries for a variety of print and online subscriptions. Checks in print periodicals and standing orders as needed using the Voyager Acquisitions module, adjusting/creating publication patterns when needed. Uses subscription agent electronic databases to verify published issues, entering claims, or contacting the publisher for direct order claims.

Verifying, Updating, and Enhancing Discoverability/Access of Electronic Resources: Activates, reviews, and maintains access to e-journals, databases and other electronic resources. Regularly verifies/updates web links, and scope data for electronic resource packages. Reviews Federal Depository Library print item selections shipped, researching availability of new FDLP online content; identifies viable online content that can replace print federal documents in that collection. Performs copy cataloging by identifying and importing bibliographic records meeting local standards to enhance discoverability. Digitizes content under the direction of the Project Manager for eventual ingest into the federal GOVINFO repository.

Assists with review and quality control of Serials financial operations: Enters and approves invoices for payment. Reconciles differences identified. Performs weekly backups of cost data details and relevant reports.

Minimum Qualifications:

  • Good knowledge of current library organization, terminology, and functions.
  • Some knowledge of supervisory practices.
  • Experience: using and applying bibliographic and other library information sources, in printed and computerized format; using a bibliographic utility or in-house automated library system to perform acquisitions, cataloging or serials work; compiling and analyzing information and writing a summary in a work setting; using computer applications software.

Preferred Qualifications
Demonstrated experience in the following areas:

  • Performing copy cataloging activities on bibliographic and holdings records.
  • Understanding of descriptive cataloging standards.
  • Collecting, evaluating, and organizing detailed information, data, reports and/or files in print or electronic format.
  • Working in the Technical Services area of an academic library, or public library, with responsibility for performing electronic resources management, acquisitions, serials, or interlibrary loan functions.
  • Using regularly electronic library resources, such as databases, e-journals and e-books.

Supplemental Information
Questions?
Please contact Boise State Humkan Resources by phone at (208) 426-1553 or email at employment@boisestate.edu.

AA/EEO Statement – Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State’s complete pay transparency policy statement. (Download PDF reader) If you require an accommodation to complete this application, please contact Human Resources at 208-426-1616.

Background Investigations – Any offer of employment at Boise State University will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Click here to view the University’s full background investigations policy.

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report – The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses to all job applicants. Click here to read the Boise State University Safety Report.

Application assistance is available by appointment at the Human Resource Services office on Mondays & Thursdays from 2-3 PM MST.

2225 W. University Dr.
Capitol Village #3
Boise, ID 83725-1265

Students

No Student positions available at this time.

Why working in the library is a great choice for your undergraduate experience

  • Albertsons Library provides a collaborative and creative work environment
  • Student employees are empowered to use their skills to make connections and support peer to peer learning
  • The library provides a community of learners with similar interests in a positive university environment
  • Student employees gain critical job skills including communicating about technologies, how to use a variety of emerging technologies, and meeting user or audience needs
  • Faculty and staff mentor and support students to fulfill their dreams
  • Some positions provide research experience with faculty, often an important component of graduate school
  • Student employees in the library are eligible for a scholarship
  • Flexibility around your classes

For students who would like to be notified of library student employment over the summer, please fill out the student employment google form and we will send you updates.

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