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Course Reserves Information For Instructors

Instructors: To request materials be placed on Reserve, please:

General Reserve Information

When all students in a class are required (or recommended) to use certain materials within a limited time, an instructor may place those materials “on Reserve.” Reserve materials have a shorter loan period (determined by the instructor) to ensure that all students have equal access.

Reserve materials may be library copies or instructors’ personal copies. Books, articles, recordings, videos, or other media can be placed on reserve. Reserve materials are shelved in a secure location that requires library staff assistance to access.

Please submit Reserve requests as early as possible, so the library can either attempt to purchase the needed material or recall it from other users, if checked out.

Books or articles requested through Interlibrary Loan cannot be placed on Reserve.

Copies of consumable material (such as workbooks) may not be placed on Reserve. Student work may be placed on Reserve only if the student agrees and signs a permission form.

Additional copies of Reserve materials may be ordered at the instructor’s request. Please ask at the Reserve Desk for additional information.

For guidance on copyright and legal issues, please see the General Counsel’s website “Using Content for Library Reserves.”

Accessible Course Readings

As of August 1, 2016, Albertsons Library will no longer host electronic reserves.

We will continue to create accessible scans of library materials or electronic permalinks for instructors to place in learning management systems (LMS) such as Blackboard or Lotus Notes.

We have retained the past three years of e-reserve documents, and we can update these files for accessibility and return them to faculty. Requests to create these scans or receive previous documents can be submitted via our reserve request form. Requests for several documents may take up to 72 hours, fewer documents will take less time. 

Faculty and instructors are encouraged to do a Fair Use analysis before posting documents on their LMS course sites. The university’s General Counsel website has a good Fair Use checklist you can utilize, along with general Fair Use guidelines about posting copyrighted content to course sites. Albertsons Library Research Support team has developed a useful site with information about Fair Use and copyright, along with helpful tutorials and guides. Department librarian liaisons can help guide you with this assessment and offer their expertise. 

The DIY Electronic Reserves document provides information on creating accessible PDFs and posting readings to LMS sites.

Reserve Circulation, Loan Periods, and Fines

All Reserve materials must be checked out and returned at the Reserve Desk on the first floor.

Loan periods for Reserve materials are usually one or two hours, or as long as a week, as determined by the instructor.

Fines for overdue Reserve materials are $ .50 for the first hour, and $ .25 for each subsequent hour, up to $2.00 per day. Two- or three-day Reserve materials and one-week Reserve materials are fined at $2.00 per day. Maximum fine is $10.00 per item. There is no grace period for Reserve materials. Fees for lost Reserves are the same as for the general collection.

Study Guides

A few study guides for civil service and academic exams, such as the LSAT, GMAT, ACT, etc., are on Reserve.

If you have any questions or need assistance, please contact Access Services staff at 426-1204 or Mary Aagard at 426-4025.