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GENERAL GUIDELINES
Introduction
- General Guidelines -
Acquisitions -
Archives
-
Browsing Collection -
Curriculum
Resource Center - Duplication of Formats
- E-books
- Gifts -
Government
Documents
- Idaho Collection
- Intellectual
Freedom - Maps -
Material
and Format Types -
Newspapers
-
Reference Materials
-
Review and Preservation
- Special Collections -
Serials
Introduction
The Library's collections will directly reflect the stated mission and goals
of the University. The Library's collection development program gives highest priority to
acquiring those materials needed by students to meet curricular needs, those needed by
faculty to prepare for and conduct classes, and those needed by faculty and staff in
carrying out the functions of their positions and in keeping abreast of current
developments in their fields.
In support of the mission, to actively participate in learning, teaching, and
research at Boise State University, the Library:
- serves as an intellectual and
cultural center;
- provides access to, and assistance
with, information resources;
- collaborates with the individual,
the University, and the community to support life-long learning.
Primary support of the instructional programs of the University also
includes the acquisition of general materials that assist students in meeting the
demands of university life and in assuming roles as responsible, informed citizens.
Cooperative programs with other libraries and academic institutions
will receive support commensurate with their support of Boise State University programs.
GENERAL GUIDELINES
Materials collected are college level and scholarly in nature.
The
exceptions to this policy are materials in the pamphlet file, curriculum materials, and
items acquired for the Browsing Collection. Textbooks, study guides, and
workbooks required for individual class use are not normally collected. Library materials are actively acquired
through purchase or gift solicitation.
ACQUISITIONS
The Acquisitions
Department is responsible for obtaining, for purchase or as gifts, monographic,
non-print and selected serial materials requested by subject librarians, faculty
and the University community, and for overseeing the expenditure of the
Library’s monographic annual budget. The department provides bibliographic
access for library material pending, on order, in process and housed in the
Library’s collection. Current and accurate on-line access is provided through
OCLC and the Albertsons Library’s on-line catalog. 2006
ARCHIVES
This collection is composed of all Boise State University records that have legal or
permanent value in documenting the history of the University. The Archives are housed in
the Special Collections Department.
BROWSING COLLECTION
The primary mission of the academic library is to support the
curriculum of the University. Books and resource materials for that purpose are
located in the Reference Room, McCain Collection, Special Collections,
Curriculum Resource Center, and the general stacks. The purpose of the Browsing
Collection is to provide a collection of popular books, both fiction and
non-fiction, for the recreational reading needs of students, faculty, and staff. Titles
may include books that are topical, trendy, or on the best seller lists that are
out
of the scope of the permanent collection. The object of the browsing collection is
to provide books that will stimulate and entertain, reading for the sheer joy of reading.
The most frequent source of new books for the Browsing Collection is through
gifts and donations although some material is selected and purchased by the
Library. This collection is neither intended to be scholarly in nature nor be a
permanent collection. Books will be reviewed and withdrawn on a regular basis to
make room for new material.
This paperback collection is located on the
1st floor of the Library. The
check-out period for books in the Browsing Collection is three weeks.
Books currently in the Browsing Collection have "BROWSING" in the
Call Number field of the Voyager record.
CURRICULUM
RESOURCE CENTER
Curriculum materials are acquired to support the undergraduate and
graduate programs in teacher education and to provide an opportunity for area educators to
preview and use new materials in order to assist them in making informed purchase
decisions.
Materials are acquired through purchase and through publishers' samples
provided for the Idaho State Textbook and Improvement of Instruction Committee. Materials
collected are written/produced for use by teachers with pupils in preschool through
twelfth grade. 1999
DUPLICATION OF FORMATS
In general the Library will not purchase duplicate formats
of the same item but each resource will be evaluated individually. When an item
is available in both print and non-print formats, the following selection
criteria will be considered in making a decision on what format to purchase:
-
cost;
-
how
an item will be used;
-
potential
user population;
-
ease
of access;
-
space
requirements; and
-
preservation
considerations.
The Library will consider purchasing a duplicate format of a
resource only when one or more of the following criteria are met:
-
the
resource has significant historical value;
-
one
format is unstable; or
-
a
cost benefit for purchasing multiple formats exists.
2000
E-BOOKS
and
E-Book Collections
Definition and Scope
As the library continues the transition to electronic access as the preferred
format for most library resources, the following guidelines address the issues
unique to the acquisition of e-book and e-book collections. An e-book is defined
as a digital monograph that is searchable, able to be enhanced with cross
references, and is linked to other sources and multimedia.
The criteria articulated below will cover e-book acquisitions both inside and
outside consortial agreements and as single item or collection acquisitions.
Collection-Related Criteria
E-books and e-book collections considered for selection:
Follow current collection parameters already in place in the
General Guidelines of the current Collection Development Policy.
Represent materials that are broadly accessible under the
strictures of current copyright and licensing laws.
Enhance and enrich current collections and the academic needs
of various disciplines including, but not limited to, the following:
When a certain monograph is only
available in electronic format.
Electronic format increases access.
Dynamic content and currency exceed
print limitations.
Constraints
Archiving -- Whenever possible, e-book and e-book collections should be
purchased with the right to maintain access in perpetuity.
Access and Usage – Accommodation of multiple users and access from remote
sites should be a provision of e-books purchase agreements and licensing.
Technical Support – Necessary technical support should be in place or
acquired simultaneously with the purchase of e-book resources.
Caveats
The following e-book and e-book collection characteristics should be taken into
consideration when evaluating e-book agreements.
Option to
select single e-book titles from vendor packages
Availability
of e-books for general circulation and interlibrary loan
Licensing of
access from Library, most university sites, and by authenticated users
Provision of
user-friendly services and format standards
Other Considerations
Selectors will participate in the selection of special e-book titles from
general collections purchased by the Library and from consortium or other based
arrangements.
E-book stakeholders, including faculty and all affected Library departments,
should be involved in the process of specific e-book purchases.
The proportion of e-book resources that support the research and curricular
needs of each university department will be, as a rule, determined by currency,
access, and availability.
Prior to beginning discussions, selectors organizing library partnerships with
university departments for course-derived e-book purchases need to have these
arrangements approved by the Head of Collection Development.
2007
GIFTS
The Boise State University Library
has in the past accepted gifts of library
materials and money for the purchase of library materials. While we still
appreciate those gifts, as
of January 2002, due to staff
and budget reductions, we will no longer actively solicit gifts and we will
reduce the number of gifts accepted. If possible we will
suggest to the potential donors the names of other libraries that would
appreciate receiving the offered gifts. When gifts in kind are accepted, it is with
the understanding that they will not necessarily be added to the collection but will be
evaluated and judged by the same criteria as for purchase. Materials purchased with
donated funds must also meet collection guidelines. The Library is not obligated to
incorporate all gifts of materials into the collection, and it is the policy of the Library
to inform all donors of this policy at the time of donation. Review and/or
complimentary copies given to faculty or staff by publishers or vendors will not
be added to the collection. Potential
donors are informed that the Library reserves the right to dispose of unsuitable
material to its best advantage. Bookplates for memorials and other gifts may be provided
by the Library, upon request. Specially printed bookplates are the responsibility of the
donor and must be approved by the University Librarian in the design stage. The Library
does not provide special shelving areas for donations; materials deemed appropriate for
the Library will be integrated into the existing collections.
The Library, as an interested party, does not appraise gifts, but can
provide referrals to appraisers if requested to do so.
Procedures for: Gifts
2002
GOVERNMENT DOCUMENTS
Boise State
University Albertsons Library became part of the Federal Depository Library
Program (FDLP) in 1966 when it was designated as a Federal Depository Library
for the 1st U.S. Congressional District under provisions of 44 USC 1905.
Following FDLP principles, the Library will make all documents freely available
to all library users, including the general public. Depository items received by
the Library will remain the property of the U.S. Government, with our
responsibility being to provide access to and to maintain the collection
according to FDLP guidelines. Because Albertsons Library is a selective
depository, all titles received will be retained for at least five years prior
to being withdrawn (exceptions are titles that have been superceded).
The Library is currently a 50% selective depository. Government documents
will be selected to support programs at Boise State University and to serve the
needs of the general public in the Boise area. Principle users are the students,
faculty and staff of the university. Although there are several other selective
depositories in the Boise area, Albertsons Library is the largest and serves as
a resource for other libraries.
Access
Holdings information for the documents collection is available in the
library catalog. However, because not all government document are cataloged, you
may also want to check the Government Documents Card Catalog located north of
the Reference Desk where documents cards are shelved using the Superintendent of
Documents (SuDocs) classification system. If you do not know the SuDocs number
for a document, you will first need to search in the GPO Monthly Catalog located
on the Library’s Article Indexes and Databases page at:
http://library.boisestate.edu/indexes/.
Publishers: Government documents added to the Documents Collection are
published by the Government Printing Office, a federal department or a federal
agency.
Language Guidelines: The majority of government documents selected are
published in English but some documents are also issued in Spanish and
occasionally in other languages. All documents received through the depository
program, regardless of language, will be added to the collection.
Geographical Guidelines: Federal documents focus mainly on the United States
but other geographic areas are also included. In some cases, where a series
title is available for each state, selection will be limited to Idaho and
surrounding states.
Chronological Guidelines: The majority of government documents received
through the depository program are new. Older gift documents will occasionally
be added to fill in gaps in the collection, particularly for serial titles.
Dates of Publication: See Chronological Guidelines above.
Format Guidelines: Government documents come in several formats: paper,
microforms, CDs, DVDs, and Internet. Federal government documents are
increasingly changing format from print to Internet. When multiple formats are
available for important titles, documents will be selected in both print and
electronic formats.
Hardware and software
The Library will maintain a stand alone computer in the Reference Department
for use of electronic government documents such as CDs and DVDs. The Library
tries to adhere to the Minimum Technical Requirements for Public Access
Workstations in Federal Depository Libraries available at:
http://www.access.gpo.gov/su_docs/fdlp/computers/mtr.html.
Weeding and Maintenance
The documents collection will be maintained according to guidelines outlined
in the Instructions to Depository Libraries at:
http://www.access.gpo.gov/su_docs/fdlp/pubs/instructions/. An accurate
shelflist will be maintained to the piece level. All tangible documents received
are marked with the depository property stamp, date of processing, and the
SuDocs number.
Superceded documents are withdrawn. Documents older than five years will be
periodically reviewed for retention. Titles no longer needed will be offered to
other libraries and/or discarded after obtaining the permission of the regional
depository. Documents will first be offered to the Regional Library in
Idaho, then to other Idaho selective depositories, and finally on the National
Needs and Offers list, and on the GOVDOC-L discussion list.
Annual Selection Review
The Documents Librarian holds primary responsibility for annual review of
item selection and collection development of the federal documents collection.
Other library staff assisting in the process include the Coordinator for
Reference Services, the Library Assistant III for Documents and other Reference
Librarians. Each year during the annual selection update in June and July, the
Documents Librarian will review the profile and makes additions or changes as
necessary.
Selection Tools
Primary selection tools are:
-List of Classes and related files.
http://www.access.gpo.gov/su_docs/fdlp/pubs/loc/index.html
-Federal
Depository Library Manual, Appendix A, “A Suggested
Core Collection. Annotated for Small to Medium Public
and
Academic Libraries and for all Law Libraries.”
http://www.access.gpo.gov/su_docs/fdlp/pubs/fdlm/corelist.html
- Federal
Depositiory Library Manual, “Basic Collection.”
http://www.access.gpo.gov/su_docs/fdlp/coll-dev/basic-01.html
- GPO Monthly
Catalog (available on the Library’s ‘Article Indexes
and Databases’ page) or the Catalog of U.S.
Government
Publications
- Documents Data Miner 2, for additions and deletions to
the List of
Classes.
http://govdoc.wichita.edu/ddm2/gdocframes.asp
Other publications:
- Documents to the People (DttP): reviews and features
new
publications
- Journal of Government Information
- Notable documents listed annually in various library
journals.
2005
IDAHO COLLECTION
The Library maintains a research collection of Idaho materials.
This collection provides information about Idaho, and supports research for
Boise State University faculty,
students and for the community. Monographs of 49 or more pages, about Idaho, by an Idaho
author, and/or published by a "small press" in Idaho, are collected, with these
exceptions: documents, cookbooks, genealogy and consumable materials. An Idaho author is
defined as a person who was born in Idaho and/or is living in Idaho at the time of
publication. The Library also maintains a selective collection of State and Federal
publications, compact discs and videos that are significant in documenting the history,
culture and environment of Idaho.
Monographs: One copy of all Idaho monographs (49+ pages) will be
purchased and housed in Special Collections, and be subject to all processing and
circulating restrictions as determined by the Special Collections Librarian. The library
will purchase and maintain, as far as possible, a second copy of material mentioned above,
for the circulating collection. If the library is unable to purchase copies for both
collections, Special Collections, as the primary collection, will receive the unique copy.
Journals: For this collection, an "Idaho" journal is
defined as a journal published in Idaho, and/or with Idaho as its primary subject.
As the Periodicals Area is considered to be a permanent collection, the
library will purchase only one copy* of all Idaho journals to be housed there. All
volumes are considered permanent and all housing/preservation decisions will be the
responsibility of the Special Collections Librarian. Other formats such as A-V material,
pamphlets and/or "rare" materials will be acquired on a title by title basis, at
the discretion of the selectors. Periodicals that have ceased publication are housed in
Special Collections.
*Idaho Yesterdays is an exception; a duplicate set
of this title will be maintained in Special Collections. 1999
INTELLECTUAL FREEDOM
Albertsons Library
will collect and provide access to information on a wide variety of topics and
to information on both sides of the issues. Albertsons Library supports the
American Library Association's
Freedom to Read and
Freedom to View statements, and the
Intellectual Freedom
Principles for Academic Library as articulated by the Association for
Colleges and Research Libraries. The Library will develop and provide access to
a collection of materials - in all formats - representing a diversity of views.
No subject is excluded from consideration so long as it may be a topic of
consideration by an academic community.
In accordance with the American
Library Association's
Library Bill of Rights, particular emphasis is placed on the following
items:
- Books and other
library resources should be provided for the interest, information,
and enlightenment of all people of the community the library serves.
Materials should not be excluded because of the origin, background,
or views of those contributing to their creation.
- Libraries should
provide materials and information presenting all points of view on
current and historical issues. Materials should not be proscribed or
removed because of partisan or doctrinal disapproval.
- Libraries should
challenge censorship in the fulfillment of their responsibility to
provide information and enlightenment.
- A person’s right to
use a library should not be denied or abridged because of origin,
age, background, or views.
MAPS
Map resources at Albertsons Library primarily include
sheet maps (general and thematic), monographic materials useful for reference
(i.e., Maps on File, Idaho
Geographic Names, and Guide to USGS
Publications), relief maps, globes, electronic information sources (i.e.,
various CD-ROM products), and selected atlases of broad coverage. The collection
also contains materials deemed beneficial for a better understanding of the
library’s map holdings as well as the general field of cartography.
The criterion for selection and evaluation of
resources for the Map Collection is twofold.
First and most importantly, the collection supports the programs at Boise
State University and, thus, the instructional and research needs of
undergraduate and graduate students as well as faculty and staff.
The information available through cartographic materials is extensive
and, therefore, should not be categorized as more supportive of one program or
discipline as opposed to any other. The
broad scope of geographic information basically insures utilization of the map
materials by students and faculty in a wide range of subject areas from the more
obvious geosciences to such other fields as political science, education, and
business. This diverse nature of the collection is a significant consideration
in any evaluation and selection of map materials.
A secondary focus is to serve the informational needs of the general
public, local agencies, and the students/faculty of other educational
institutions of southwestern Idaho. Certain
unique qualities of library’s holdings (i.e.,
topographical maps of all fifty states) naturally mean an interest and usage of
the map collection much broader than just the University community.
Language
Guidelines:
English
is the language of first choice. Map
resources, however, are often published only in the language of a represented
geographical area. If a foreign
language map publication is not available in English but is viewed, nonetheless,
as a valuable resource for the collection, it will be purchased.
Geographical
Guidelines:
All
publishers, regardless of nationality, as well as resources of any geographical
area are acceptable for the collection. However,
map materials pertaining to Idaho and the northwest United States (Montana,
Oregon, and Washington) remain the primary focus of the collection and receive
first priority for selection.
Chronological
Guidelines:
Cartographic
materials representing historical as well as current geographical perspectives
are considered relevant for the collection.
Dates of
Publication:
Current
resources (within the past five years) receive first priority, simply due to
their availability. The acquisition
of any retrospective materials depends greatly on availability, physical
condition, scholarly content, perceived usefulness for the collection’s users,
and budgetary constraints.
Format
Guidelines:
Although
no format is totally excluded, the primary emphasis is print and electronic.
Globes and relief maps may also be collected.
Microforms, though acceptable, receive last priority unless the
represented material is considered significant for the collection and not
available in any other format. 2005
The
complete Maps Collection Development Policy is available here.
MATERIAL AND FORMAT
TYPES
The Library collects materials in all subject areas in a
variety of formats. Print materials
currently represent the bulk of the collection; however, non-print materials
including electronic resources are fast becoming a substantial component of
annual acquisitions.
Print materials include but are not limited to: monographs,
serials, maps, pamphlets, manuscripts, and musical scores.
Non-print formats include but are not limited to:
microforms, sound recordings, video and audiocassettes, realia, photographs,
DVDs, compact discs, CD-ROMs, web databases and indexes, and interactive
media. 2000
NEWSPAPERS
Newspapers are acquired and access is provided to support the
following areas of the curriculum:
The Library attempts to fill demands for newspapers by subscribing to a
small number of representative titles for each area of need. Each region of the U.S.
is covered by at least one title with consideration being given to both quality and
cost. Major population centers in Idaho are covered by a subscription to the newspaper
with the largest circulation in the area. A limited number of foreign newspapers are
purchased with consideration given to representative political balance, language, and
cost.
Newspaper backfiles are purchased for those titles found in indices
owned by the Library. Exceptions to this policy are the Idaho Statesman and the
University
News. 1999
REFERENCE MATERIALS
The principal focus of materials acquired for Reference Service is
to support the curriculum requirements of the University. A strong secondary focus is to
meet the research needs of faculty and staff. A tertiary goal is to serve the larger
community of the Southwestern Idaho. As an institution with a larger budget base than many
others, attention is paid to acquiring expensive materials to serve not only the Campus
Community, but also the distance education students and the communities of this area. Attention is
also given to the cooperative acquisition of materials with other academic and public
libraries. Upon learning of new programs of study, the Reference Collection should be
assessed against additional anticipated demand.
There is also a focus on material for both career and
financial aid and study materials for standardized tests for occupational areas stressed within the
University’s curriculum. Subjects of high general public interest are acquired if in
demand by students for general research topics; such need is anticipated by knowledge of
such topics as the National Debate Topic and an awareness of current news.
Geographic areas of emphasis: Nothing is specifically
excluded; emphasis is on print and electronic formats.
Material types: Nothing is specifically excluded; emphasis is on
print and electronic formats.
Languages included: While no language is excluded, emphasis is on
English and on Reference materials in the languages of instruction by University
Departments (currently these are: French, German, Spanish, Latin, Greek and Russian).
Bi-lingual and multi-lingual dictionaries are acquired to support all areas of instruction
and study. These include both current and past languages.
Controversial topics: No subject is excluded from consideration so
long as it may be a topic of consideration by an academic community. It is assumed that
the users of material within the collection are adults who are capable of forming their
own opinions, based upon information given and received.
Weeding: An attempt at continual weeding is made. Generally, newer
editions/issues replace older ones and newer materials replace older materials. A
systematic weeding is attempted every second or third summer. 1999
REVIEW AND PRESERVATION
As part of the ongoing assessment of the collection, library
materials in all formats are reviewed on an annual schedule. The Library's
Acquisitions Department in consultation with librarians and faculty in each
subject area and the Collection Development Librarian, regularly review heavily
circulated and damaged materials. Materials may be rebound, replaced or
withdrawn depending on the age and physical condition of the item, the
importance of the information, and availability of
replacement copies. Materials reported missing may be replaced if access to the
information is still needed. 2001
SPECIAL COLLECTIONS
The Special Collections Department of the Boise State University
Library houses research materials that are unique, rare, or fragile. Most relate to Idaho
and adjacent areas of the West, but the department also holds the university's general
rare book collection as well.
SERIALS
The Serials Department is responsible for the order, receipt, payment
and renewal of all publications obtained by the Library on a continuing basis. This
includes periodicals, newspapers, books published in series (standing orders), microforms,
CD-ROMS, electronic journals, web-based resources, and information services. The Serials
staff provides access to these publications by maintaining holdings information in
Voyager and OCLC, and by ensuring that the bibliographic records used are accurate and
up-to-date. The Serials Department coordinates collection development for all serial
publications and oversees all bindery operations. All of the library mail is received and
dispersed through this department.
As a general rule,
the current issues of all journals that the Library subscribes to are kept in
the Current Periodicals area in alphabetical order by title. Older issues are
bound and shelved in the main collection or replaced with microfilm. That
decision is made on a title by title basis. The following factors are considered
when making decisions about journals:
-
Retention:
The use of some serials, particularly trade magazines and newsletters, as
current awareness resources, may preclude the necessity for indefinite
retention with the concomitant added costs of binding and storage.
-
Format:
Oversize and/or newsprint publications may be difficult and costly to bind
and preserve.
-
Back Files:
Usually a serial is not acquired from the first issue of the first volume. A
decision must be made by the instructor, in consultation with the
collections development librarian, concerning the possible acquisition of
back files and the format desired.
-
Indexing:
Serials which are not included in the periodical indexes and abstracting
services held by the library have, as a general rule, less reference value
than serials which are regularly cited in indexes. If a serial is not
indexed, it should be linked to course content by some reference to it in
the outline or reading list distributed to students.
-
Serials on
Microform: The national standard 35-mm microfilm that is purchased for
back files can be projected using equipment available in the Library, and
from which print (hard) copies may be easily made. Serials on microform may
be ordered because print back files are unavailable or too costly; single
volumes or scattered issues have to be replaced due to damage, theft, or a
lengthy subscription hiatus; the format or quality of the paper copy creates
storage or binding problems; or the print original receives excessive wear
and tear due to heavy use. The decision to acquire microfilmed serials is
made by the collection development librarian in consultation with the
subject liaison and the department representative.
-
Subscription
Processing: Most serials are ordered through an agent who is able to
prepare invoices for the hundreds of titles acquired by the library. The
agent has the expertise to handle a variety of time-consuming tasks that
include communication with publishers, claims, renewals, cancellations,
suspensions, supplemental invoicing, currency fluctuations, and the
availability of electronic versions. The start date of a new subscription is
dependent upon publisher policy so it may not begin immediately.
Cancellations are made at the end of the current subscription period. Thus, the cessation of a serial
subscription, for whatever reason, may not mean the immediate release of
funds to apply to new subscriptions. 2005
Questions or comments regarding Collection Development should be addressed to
Peggy Cooper, 208-426-2311.
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